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6 Types of Conference Rooms You Can Use for Your Meeting

6 Types of Conference Rooms You Can Use for Your Meeting

When planning your next conference, ensuring you have the right space and conference room layout is a critical factor in ensuring a successful meeting. Whether there are guest speakers presenting, or collaboration elements are part of the day, different conference style settings will help best facilitate various events.

At 620 N LaSalle, we have some different options to rent a conference room. To narrow down the space that’s best for you, we are breaking down the top 6 conference room types. Let’s dive right in!

1. Boardroom Style

One of the most popular meeting room setup styles is boardroom style seating. This classic meeting room setup is one you’ve likely seen in many movies and sitcoms and is beloved for its simple design and central table feature to discuss the topics at hand conveniently. 

A boardroom style conference room consists of a rectangular or oval table in the middle, with chairs all around. This is great for agenda-focused meetings, as well as video conferences. Plus, this style of the room works well for larger meetings, usually hosting up to 25 people - wonderful for board members or key stakeholders to meet. 

With a boardroom style meeting set up, individuals can sit in close proximity to one another, allowing for easy shifts to open discussions or focus groups. Keep this in mind when choosing a boardroom style space, as you may want to consider who sits where to promote the best discussions. 

2. U-shape Style

The U-Shape conference room style seating is characterized by, as the name suggests, a U-shaped design of rectangular tables. With this, chairs are placed along the outer sides, allowing for everyone to face in a similar direction to see a specific presenter or TV. Due to the U-Shaped meeting room layout, this style is usually best used for presentations, virtual conferences, or training sessions. 

With this open rectangle design, more conversations are promoted between audience and speaker. This is great for boosting collaboration and comfort. And similar to the boardroom style design, this conference room usually accommodates around 25 people. 

With such a versatile design, U-Shaped style conference rooms can work for intimate presentations with various speakers, while giving all audience members enough space to take notes. 

3. Hollow Square Style

Another conference room setup option is the Hollow Square style. This style is also known as the “closed U” and features four tables in a rectangular or square format that are placed adjacent to each other. 

This style is different from the boardroom design as it leaves space in the middle. Instead of offering one long table, the hollow square conference room layout allows people to navigate between the four tables, allowing for more discussion or presenting a concept to the group within the space. Typically, this conference room style is recommended for groups of less than 20 people. 

Due to the design of the table, this is great for creating smaller breakout groups to discuss a specific task or issue. Additionally, the speaker or facilitator has the freedom to roam around the tables and visit each, checking on progress. 

4. Classroom Style

Let’s throw it back to the grade school days. Of the different meeting room layouts, the classroom-style room is likely the most familiar. This conference room style combines different aspects of the other conference rooms, yet directs all eyes specifically on the presenter. 

With the audience seated in rows facing the main speaker, there are convenient tables in front of them to take notes. This is ideal for training or presentations, where the speaker is presenting something that many will want to write down. Additionally, with tables sectioned off, the speaker can conveniently walk around each, engaging the audience. Plus, since they are pre-grouped, it makes breaking off into smaller discussions even easier. 

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5. Auditorium Stуlе

When thinking of types of conference rooms for a classic conference, Auditorium style rooms likely come to mind. 

Commonly used for TED talks and large corporate conferences, the auditorium style is similar to a theater, with a central stage for the speaker, and the audience sitting in rows facing the stage. Of all the conference room types, this one is best for sharing audio-visual presentations, as well as one-way knowledge. 

Typically, we recommend this conference room layout for large groups that don’t need to take any notes or have major interactions. This is best for passive learning, versus two-way, interactive learning experiences. So, if you have one key speaker to share their knowledge, or a few that work together to speak to the audience without needing collaboration from those watching, an auditorium style is the way to go. 

6. Banquet Style

The last of the meet room setup styles is the banquet style. This conference room style is centered around multiple tables in a large, open room. Depending on the type of conference, these can either be tables with seating or more with standing space. 

Banquet-style conference rooms are ideal when serving food and refreshments between programs. For instance, if you have a long meeting day and want to break for lunch, while potentially still having some speakers, the banquet style will work. 

The greatest perk of this meeting room arrangement is that it gives people the freedom to move around and network with small groups, seamlessly shifting from table to table as they please. Just be sure to carefully set up these tables in a way that facilitates conversation so no table is too far out of the loop.  

Conclusion

From boardroom style seating to auditorium styles and U-Shape designs, there are many different types of conference rooms to help facilitate every large meeting, group brainstorming, or training session. 

To find a conference room layout that best suits your needs and is equipped with all the essentials for your meeting to go off without a hitch, 620 N LaSalle has the space for you. To learn more about our large meeting space and conference room types, contact us online today.

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